PERMANENT SECRETARIAT (PS)

OF THE INTERGOVERNMENTAL COMMISSION (IGC) TRACECA

ANNOUNCES A COMPETITION FOR A POSITION

OF THE HEAD OF POLICY DEVELOPMENT AND MONITORING DIVISION

ADMISSIONS DEADLINE: 22 May 2025.

PLACE OF WORK: Permanent Secretariat of the IGC TRACECA, Baku, Azerbaijan

PRELIMINARY DATE OF THE COMPETITION COMMISSION MEETING: 05 June 2025.

Main objective of position:

• Substantive support of the IGC and PS activities in relation to the implementation of the MLA TRACECA and the TRACECA policy documents, as well as the IGC resolutions and PS recommendations;
• Promoting and further assisting in the harmonization of conditions and growth of traffic volumes along the Europe-the Caucasus-Asia corridor;
• Ensuring control over the observance of official duties by the experts and a specialist of the policy development and monitoring division. 

Main duties:

• Control and coordination, as well as the definition of priorities and functions of experts and a specialist of the division of policy development and monitoring of the PS;
• Study of problematic issues, as well as the development of draft recommendations and decisions to ensure the effective implementation of the MLA within the competence of the IGC;
• Initiation of research, analysis and recommendations on the issues related to the development of international transport;
• Preparation of relevant proposals for the discussion by the IGC for the introduction of any amendments and changes in the MLA, contributing to the achievement of the objectives of the MLA, as well as the development of new technical annexes to the MLA;
• Development of industry-specific policy documents serving the objectives of the MLA;
• Preparation of a PS activity report for submission to the IGC;
• Preparation and distribution of draft documents of the IGC and PS meetings provided to the MLA Parties;
• Control over the preparation of the substantive content of the IGC and PS IGC TRACECA meetings (on the issues submitted for consideration within the framework of the Agenda);
• General monitoring of the implementation of the MLA, agreements and policy documents of TRACECA, including the preparation of relevant working documents / studies / statistics / information on the quality level of their implementation;
• Development of draft TRACECA policy documents, Action Plans for the implementation of policy documents in close cooperation with the PS experts and the MLA Parties;
• Providing consultations to the MLA Parties on the issues related to the implementation of the TRACECA policy documents; 
• Monitoring, analysis and development of country recommendations on the implementation by the MLA Parties of the TRACECA policy documents;
• Control over the development of documents on monitoring and analysis of TRACECA policy documents, implemented by the PS experts;
• Assistance to the MLA Parties in matters related to the finalization of the draft documents of the IGC and PS IGC TRACECA meetings;
• Monitoring the negotiation process and preparation for signing the TRACECA legal documents, Memorandums of Cooperation with International Organizations, financial institutions;
• Drafting and forwarding of final documents of the IGC and PS IGC TRACECA meetings; 
• Research and analysis of current international, European and national standards regulating the carriage of goods, including digital border crossing procedures;
• Development of recommendations for the implementation of acts, agreements, conventions, etc., into the national legislation of the MLA Parties, promoting the development of international transport of good and best border crossing practices;
• Collection and analysis of research of TRACECA partners in the field of organizing freight transport, including the application of digital technologies;
• Within its competence, analysis of trends in the organization of the transportation of goods promoted in international structures and organizations whose activities are identical to the objectives of TRACECA (UNO, UNECE, UN-ESCAP, EU, CEI, "New Silk Road", ASEAN, BSEC, ECO, FIATA etc.);
• Study of current international agreements on border crossing procedures, legislation, lists of rules and regulations valid in TRACECA countries, as well as the status of their implementation / application;  
• Development of proposals for establishing partnerships with international organizations and structures for the purposes of TRACECA in relation to the organization and implementation of freight transport using digital technologies;
• Assistance (at the request and instructions of the SG) in the development of technical assistance projects and investment projects of TRACECA;
• Assisting in the work of the PS sectoral experts on the development of technical assistance projects and investment projects of TRACECA;
• Supporting interaction with competent institutions of the beneficiary countries to improve the efficiency and successful implementation of TRACECA projects;
• Assisting in the identification and development of project applications and terms of reference for new TRACECA projects;
• Review and comments on the reports submitted on TRACECA projects;
• Analysis of the results of TRACECA projects, development of recommendations for achieving sustainability of results.
• Development, together with the PS experts and staff of the draft annual PS Work Plans;
• Support of TRACECA Fund activities within the PS IGC TRACECA competence;
• Assistance in the activities and monitoring the activities of Working Groups created by the decision of the IGC and / or PS, including the development of programmes of events, draft decisions, monitoring the implementation of the minutes, etc.;
• Preparation of presentations and raising awareness of the on-going activities on the TRACECA corridor;
• Control of responses to requests and instructions of the SG on his/her own topics;
• Archiving and storing his/her own work related to the PS activities;
• Compliance with the requirements of implementation standards and labour discipline.

Minimum qualification requirements:

• Higher economic, legal or technical education and 5-year work experience in a mid-level management position in government agencies and/or in international organizations/ companies/ projects in the field of transport.
• Proficiency in the Russian and/or English languages.

Required skills and capabilities:

• Knowledge in the field of international transport of goods;
• Work experience in government agencies or commercial structures in the field of transport;
• Skills in developing transport strategies/policies, as well as experience in negotiating in the relevant field at the international level;
• Experience in working with IFIs in the negotiation process and implementation of technical assistance and investments projects;
• Skills in the evaluating technical assistance and investment projects in the field of transport;
• Knowledge of TRACECA legal documents regulating the implementation of international transport of goods;
• Knowledge of legal documents regulating the activities of the IGC and PS IGC TRACECA;
• Expertise in the international law-making procedures;
• Ability to operate with databases of scientific, technical, statistical data in the field of transport;
• Proficiency in the Russian and/or English languages;
• Good knowledge of standard computer office software;
• Time management skills, team management skills, as well as the ability to work both independently and in a team; 
• Good skills in presentation of materials, negotiation and mediation; 
• Initiative, creativity, striving for self-improvement, analytical skills, ethical conduct.

Employment conditions:

Permanent work at the TRACECA Headquarters in Baku. Contract period – 2 years, with the possibility of the extension for the next two-year period, five-day working week (days off – Saturday and Sunday, non-working holidays – in compliance with the legislation of the Republic of Azerbaijan).

All candidates must submit their applications by e-mail before the deadline for submitting documents. Applications submitted in incomplete form and/or after the official deadline for submitting documents will not be considered.

Documents required for participation in the Competition:

• application in the form, in accordance with Appendix 1 to these Rules of conducting a competition for filling vacant positions of the Permanent Secretariat of the Intergovernmental Commission TRACECA;
• CV with photo,
• a copy of an identity document or passport;
• a document certifying no criminal record issued by the authorized body of the country whose citizen is the participant of the competition;
• copies of the documents confirming the required professional education, qualifications and work experience:
• copies of the documents confirming the improvement or qualification assignment based on the results of additional professional education,
• copies of the documents on awarding an academic degree, academic title.

Note: Documents shall be provided with notarized translations into the Russian or English languages, if they are issued or drawn up in the languages of the MLA countries that are not the Russian or English languages.

Participants of the Competition can provide additional information about education, experience, professional level and reputation (characteristics, recommendations, scientific publications, etc.).

The documents sent by e-mail should be in the MS Word or PDF format and are forwarded to the following e-mail address: office@ps.traceca-org.org marked “Application for a vacancy of the Head of Policy Development and Monitoring Division of the PS IGC TRACECA”.

The candidates in the short list only will be notified.

Rules of conducting a competition for filling vacant positions of the PS IGC TRACECA

Full text of the Job Description - via the link

Application Form

PERMANENT SECRETARIAT (PS)

OF THE INTERGOVERNMENTAL COMMISSION (IGC) TRACECA

ANNOUNCES A COMPETITION FOR A POSITION

OF THE SECRETARY/TRANSLATOR

ADMISSIONS DEADLINE:  22 May 2025.

PLACE OF WORK: Permanent Secretariat of the IGC TRACECA, Baku, Azerbaijan

PRELIMINARY DATE OF THE COMPETITION COMMISSION MEETING: 05 June 2025.

Main objective of position:

• Organizational and technical support for the activities of the SG in coordination with the Head of the Division;
• Assistance in the organization and implementation of the daily tasks of the PS and instructions of the SG;
• Managing the PS office work.
• Translating incoming and outgoing correspondence of the PS.

Key tasks:

• Carrying out work on the preparation of meetings or conferences held by the SG (collecting the necessary materials, notifying participants about the time, venue, agenda of the meeting or conference, registering them), keeping minutes;
• Protocol support of the SG meetings (provision of tableware, provision of water and glasses, preparation and placement of nameplates indicating the information of the meeting participants) held in the office;
• Organizing telephone conversations of the SG, in his absence - recording the information received and bringing its content to his attention, transmission and reception of information via receiving and intercom devices, as well as telephone messages, promptly bringing to his attention the information received via communication channels;
• Control over the compliance with the terms of the PS Plan of Events and the instructions of the SG with subsequent informing the Head of the Division.
• Reception, registration and forwarding of the incoming PS documentation;
• Formalization, registration and forwarding of the outgoing PS documentation;
• Preparation for signing the drafts of letters, orders, correspondence and other PS documents in paper and electronic format, as submitted and directed by the heads of divisions, previously agreed with the SG;
• Control over the compliance with the deadlines for the implementation of the SG instructions;
• Drawing up, if necessary, letters and inquiries within the limits of her competence;
• Translation of all types of incoming and outgoing PS documents.

Minimum qualification requirements:

• Higher education or work experience in the similar position;
• Proficiency in the Russian, English and Azerbaijani languages;
• Skills to work with modern office communications and office equipment (MS Office, e-mail, copiers, etc.).

Skills and abilities requirements:

• Knowledge of generally accepted standards of office work;
• Knowledge of the rules for printing business letters using standard forms;
• Knowledge of terminology in the field of transport in Russian and English;
• Performing functions in accordance with the established rules, as well as the ability to work in a team;
• Well-balanced nature, intuitive approach, timely solution of issues;
• Organizational skills and a responsible approach to work.

Employment conditions:

Permanent work at the TRACECA Headquarters in Baku. Contract period – 2 years, with the possibility of the extension for the next two-year period, five-day working week (days off – Saturday and Sunday, non-working holidays – in compliance with the legislation of the Republic of Azerbaijan).

All candidates must submit their applications by e-mail before the deadline for submitting documents. Applications submitted in incomplete form and/or after the official deadline for submitting documents will not be considered.

Documents required for participation in the Competition:

• application in the form, in accordance with Appendix 1 to these Rules of conducting a competition for filling vacant positions of the Permanent Secretariat of the Intergovernmental Commission TRACECA;
• CV with photo,
• a copy of an identity document or passport;
• a document certifying no criminal record issued by the authorized body of the country whose citizen is the participant of the competition;
• copies of the documents confirming the required professional education, qualifications and work experience:
• copies of the documents confirming the improvement or qualification assignment based on the results of additional professional education,
• copies of the documents on awarding an academic degree, academic title.

Note: Documents shall be provided with notarized translations into the Russian or English languages, if they are issued or drawn up in the languages of the MLA countries that are not the Russian or English languages.

Participants of the Competition can provide additional information about education, experience, professional level and reputation (characteristics, recommendations, scientific publications, etc.).

The documents sent by e-mail should be in the MS Word or PDF format and are forwarded to the following e-mail address: office@ps.traceca-org.org marked “Application for a vacancy of the Secretary/Translator of the PS IGC TRACECA”.

The candidates in the short list only will be notified.

Full text of the Job Description - via the link

Application Form