ADMISSIONS DEADLINE: 20 December 2025

PLACE OF WORK: Permanent Secretariat of the IGC TRACECA, Baku, Azerbaijan

PRELIMINARY DATE OF THE COMPETITION COMMISSION MEETING: 24 December 2025

Main objective of position:

• Substantive support of the IGC and PS activities in relation to the implementation of the MLA TRACECA and the TRACECA policy documents, as well as the IGC resolutions and PS recommendations;
• Promoting and further assisting in the harmonization of conditions and growth of traffic volumes along the Europe-the Caucasus-Asia corridor;
• Ensuring control over the observance of official duties by the experts and a specialist of the policy development and monitoring division. 

Main duties:

• Control and coordination, as well as the definition of priorities and functions of experts and a specialist of the division of policy development and monitoring of the PS;
• Study of problematic issues, as well as the development of draft recommendations and decisions to ensure the effective implementation of the MLA within the competence of the IGC;
• Initiation of research, analysis and recommendations on the issues related to the development of international transport;
• Preparation of relevant proposals for the discussion by the IGC for the introduction of any amendments and changes in the MLA, contributing to the achievement of the objectives of the MLA, as well as the development of new technical annexes to the MLA;
• Development of industry-specific policy documents serving the objectives of the MLA;
• Preparation of a PS activity report for submission to the IGC;
• Preparation and distribution of draft documents of the IGC and PS meetings provided to the MLA Parties;
• Control over the preparation of the substantive content of the IGC and PS IGC TRACECA meetings (on the issues submitted for consideration within the framework of the Agenda);
• General monitoring of the implementation of the MLA, agreements and policy documents of TRACECA, including the preparation of relevant working documents / studies / statistics / information on the quality level of their implementation;
• Development of draft TRACECA policy documents, Action Plans for the implementation of policy documents in close cooperation with the PS experts and the MLA Parties;
• Providing consultations to the MLA Parties on the issues related to the implementation of the TRACECA policy documents; 
• Monitoring, analysis and development of country recommendations on the implementation by the MLA Parties of the TRACECA policy documents;
• Control over the development of documents on monitoring and analysis of TRACECA policy documents, implemented by the PS experts;
• Assistance to the MLA Parties in matters related to the finalization of the draft documents of the IGC and PS IGC TRACECA meetings;
• Monitoring the negotiation process and preparation for signing the TRACECA legal documents, Memorandums of Cooperation with International Organizations, financial institutions;
• Drafting and forwarding of final documents of the IGC and PS IGC TRACECA meetings; 
• Research and analysis of current international, European and national standards regulating the carriage of goods, including digital border crossing procedures;
• Development of recommendations for the implementation of acts, agreements, conventions, etc., into the national legislation of the MLA Parties, promoting the development of international transport of good and best border crossing practices;
• Collection and analysis of research of TRACECA partners in the field of organizing freight transport, including the application of digital technologies;
• Within its competence, analysis of trends in the organization of the transportation of goods promoted in international structures and organizations whose activities are identical to the objectives of TRACECA (UNO, UNECE, UN-ESCAP, EU, CEI, "New Silk Road", ASEAN, BSEC, ECO, FIATA etc.);
• Study of current international agreements on border crossing procedures, legislation, lists of rules and regulations valid in TRACECA countries, as well as the status of their implementation / application;  
• Development of proposals for establishing partnerships with international organizations and structures for the purposes of TRACECA in relation to the organization and implementation of freight transport using digital technologies;
• Assistance (at the request and instructions of the SG) in the development of technical assistance projects and investment projects of TRACECA;
• Assisting in the work of the PS sectoral experts on the development of technical assistance projects and investment projects of TRACECA;
• Supporting interaction with competent institutions of the beneficiary countries to improve the efficiency and successful implementation of TRACECA projects;
• Assisting in the identification and development of project applications and terms of reference for new TRACECA projects;
• Review and comments on the reports submitted on TRACECA projects;
• Analysis of the results of TRACECA projects, development of recommendations for achieving sustainability of results.
• Development, together with the PS experts and staff of the draft annual PS Work Plans;
• Support of TRACECA Fund activities within the PS IGC TRACECA competence;
• Assistance in the activities and monitoring the activities of Working Groups created by the decision of the IGC and / or PS, including the development of programmes of events, draft decisions, monitoring the implementation of the minutes, etc.;
• Preparation of presentations and raising awareness of the on-going activities on the TRACECA corridor;
• Control of responses to requests and instructions of the SG on his/her own topics;
• Archiving and storing his/her own work related to the PS activities;
• Compliance with the requirements of implementation standards and labour discipline.

Minimum qualification requirements:

• Higher education in the field of humanitarian or technical sciences, economics or law.
• 5-year work experience in the PS or a mid-level management position in government agencies or in international organizations/ companies/ projects in the field of transport.

Required skills and capabilities:

• Knowledge in the field of international transport of goods;
• Work experience in government agencies or commercial structures in the field of transport;
• Skills in developing transport strategies/policies, as well as experience in negotiating in the relevant field at the international level;
• Experience in working with IFIs in the negotiation process and implementation of technical assistance and investments projects;
• Skills in the evaluating technical assistance and investment projects in the field of transport;
• Knowledge of TRACECA legal documents regulating the implementation of international transport of goods;
• Knowledge of legal documents regulating the activities of the IGC and PS IGC TRACECA;
• Expertise in the international law-making procedures;
• Ability to operate with databases of scientific, technical, statistical data in the field of transport;
• Proficiency in the Russian and/or English languages;
• Good knowledge of standard computer office software;
• Time management skills, team management skills, as well as the ability to work both independently and in a team; 
• Good skills in presentation of materials, negotiation and mediation; 
• Initiative, creativity, striving for self-improvement, analytical skills, ethical conduct.
  
  
  Employment conditions:

Permanent work at the TRACECA Headquarters in Baku. Contract period – 2 years, with the possibility of the extension for the next two-year period, five-day working week (days off – Saturday and Sunday, non-working holidays – in compliance with the legislation of the Republic of Azerbaijan).

All candidates must submit their applications by e-mail before the deadline for submitting documents. Applications submitted in incomplete form and/or after the official deadline for submitting documents will not be considered.

At the stage of the initial selection of applications, the participants of the competition shall provide the following documents by e-mail:

• application (form is available below);
• CV with photo,
• a copy of an identity document or passport;
• copies of the documents confirming the required professional education, qualifications and work experience:
• motivation letter,
• copies of the documents confirming the improvement or qualification assignment based on the results of additional professional education (optional),
• copies of the documents on awarding an academic degree, academic title (optional).

Documents drawn up in languages other than Russian or English are provided with notarized translations.

Participants of the Competition can provide additional information about education, experience, professional level and reputation (characteristics, recommendations, scientific publications, etc.).

The documents sent by e-mail should be in the MS Word or PDF format and are forwarded to the following e-mail address: office@ps.traceca-org.org marked “Application for a vacancy of the Head of Policy Development and Monitoring Division of the PS IGC TRACECA”.

The candidates in the short list only will be notified.

Full text of the Job Description - via the link 

Application Form

ADMISSIONS DEADLINE: 20 December 2025

PLACE OF WORK: Permanent Secretariat of the IGC TRACECA, Baku, Azerbaijan

PRELIMINARY DATE OF THE COMPETITION COMMISSION MEETING: 24 December 2025

Main objective of position:

• Promoting interaction with international organizations and internal activities of the PS;
• Arranging the IGC and PS meetings, as well as Working Groups (organizational and technical matters of holding these meetings);
• Promoting and further assisting in raising awareness of the activities of the TRACECA structures in the MLA Parties;
• Promoting communication and participation of the SG in the official bilateral/multilateral visits and meetings.
  
  Main duties and tasks:
  
  

• Organizing the PS/IGC meetings and Working Groups, established within the framework of the MLA with provision of administrative and technical support;
• Initiating, monitoring and carrying out the activity related to the development and implementation of joint projects and programmes, serving the MLA tasks and objectives, together with international organizations, structures and partnership organizations;  
• Maintaining dialogue and negotiation process with international organizations and third countries, guided by the MLA objectives and TRACECA policy documents; participation in international and regional events related to transport matters in order to promote the MLA objectives;
• Control over the PS IGC budget management, including preparation of the draft annual budget, ensuring the implementation of the adopted budget and drawing up a report on the implementation of the budget after the end of the financial year;
• Control over the formation, maintenance, making amendments, additions and storage of the database of accounting information, cash accounting, bookkeeping and reporting on cash flows and financial reports on business trips of the PS employees;
• Prioritizing documents requiring translation into the official languages;
• Ensuring the rational use of assets and control over the correctness of their inventory and write-off;
• Control over the timely updating of the SG schedule and the PS Plan of Events;
• Development and implementation of the international communication strategy TRACECA and its individual stages;
• Informing the Permanent Representations of TRACECA in the MLA Parties, TRACECA partners, the media, other interested structures and organizations, the public about the TRACECA documents and achievements of public interest;
• Monitoring national, regional and international media on the issues of interest to TRACECA;
• Preparation, organization and holding briefing meetings, press conferences, other events and informational actions, held with the participation of representatives of the media and the public;
• Providing and comprehensive information support of TRACECA events, including meetings of the IGC, PS, ad hoc Working Groups, etc.;
• Participation in the preparation of TRACECA information and analytical materials on behalf of the SG, as well as drafts and publications of articles, greetings, congratulations, etc. on behalf of the PS;
• Monitoring and making proposals on the participation of the SG in the events / activities organized in the MLA Parties on industry-specific topics, as well as by partner international / intergovernmental organizations, legal entities and individuals;
• Assisting in the development of programmes and agendas for visits, business trips, bilateral / multilateral meetings of the SG and staff initiated by the PS or by a counterparty;
• Informational, organizational and communication support of visits, business trips, bilateral / multilateral meetings of the SG and the PS staff;
• Monitoring compliance with the norms of the international diplomatic protocol during official bilateral / multilateral visits and meetings of the SG;
• Development of proposals for improving the design, content and appearance of objects related to the corporate identity of TRACECA;
• Control over the arrangement of TRACECA events, including meetings of the IGC, PS IGC, ad-hoc Working Groups, etc.
• Participation in PR-events, being of interest to TRACECA, followed by informing the management on their findings/effectiveness;
• Control of responses to requests and instructions of the PS on his/her own topics, etc.
  
  
  The full list of main duties is listed in the Job Description below.
  
  Minimum qualification requirements:
  
  

• Higher education in the field of international relations, politics and humanitarian   sciences.
• 5-year work experience in the PS or a mid-level management position in government agencies or in international organizations/ companies/ projects in the field of transport.
  
  Required skills and capabilities:
  
  

• Knowledge of the documents regulating the activities of the PS and IGC TRACECA and the legislation of the Republic of Azerbaijan;
• Advanced copywriting skills;
• Time management skills, team management skills, as well as the ability to work both independently and in a team; 
• Competence in the methodology of media monitoring;
• Competence in methods of collecting and processing information using modern technological tools and computer technologies;
• Proficiency in the Russian and/or English languages. Knowledge of the Azerbaijani language is an advantage;
• Good knowledge of standard computer office software;
• Good skills in presentation of materials, negotiation and mediation; 
• Initiative, creativity, striving for self-improvement, analytical skills, and ethical conduct.
  
  Employment conditions:
  
  

Permanent work at the TRACECA Headquarters in Baku. Contract period – 2 years, with the possibility of the extension for the next two-year period, five-day working week (days off – Saturday and Sunday, non-working holidays – in compliance with the legislation of the Republic of Azerbaijan).

All candidates must submit their applications by e-mail before the deadline for submitting documents. Applications submitted in incomplete form and/or after the official deadline for submitting documents will not be considered.

At the stage of the initial selection of applications, the participants of the competition shall provide the following documents by e-mail:

• application (form is available below);
• CV with photo,
• a copy of an identity document or passport;
• copies of the documents confirming the required professional education, qualifications and work experience:
• motivation letter,
• copies of the documents confirming the improvement or qualification assignment based on the results of additional professional education (optional),
• copies of the documents on awarding an academic degree, academic title (optional).

Documents drawn up in languages other than Russian or English are provided with notarized translations.

Participants of the Competition can provide additional information about education, experience, professional level and reputation (characteristics, recommendations, scientific publications, etc.).

The documents sent by e-mail should be in the MS Word or PDF format and are forwarded to the following e-mail address: office@ps.traceca-org.org marked “Application for a vacancy of the Head of International and Internal Affairs Division of the PS IGC TRACECA”.

Only shortlisted candidates will be notified.

Full text of the Job Description

Application Form